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How to choose a web agency

38 points for verification

Choosing a web agency is a decision for a minimum of 3-6 months of intensive cooperation. A bad portfolio can be made up for with good communication. Missing provisions in the contract - very difficult. This list was written from the perspective of an agency that has been on the other side of these conversations for 20 years: we know what questions informed clients ask and why the absence of some answers should end the conversation.
Use this list when meeting with a minimum of three agencies. Compare responses - not presentations.

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  4. How to choose a web agency

💡 Tip

Estimated time of use: 30-45 minutes per agency - use before each bid meeting, with a minimum of 3 agencies

3 questions to start every meeting with

- Who specifically will implement my project - not sell, but implement? Get to know this person before signing the contract.
- Will I own the code, repositories and all access when the project is complete?
- What is the acceptance procedure and what does "accepted stage" mean - what can I reject?

Checklist · 29 pts

How to choose a web agency

Choosing a web agency is a decision for a minimum of 3-6 months of intensive cooperation, and its consequences - a good project or a costly failure - stay with the company for years. After 20 years of working on both sides of the client-agency relationship, we have prepared a list of questions that we ourselves would like our clients to ask us. How to use: Use this checklist when talking to a minimum of 3 agencies. Compare answers. If an agency responds with evasive answers or avoids specifics - you already have the answer.

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Table of Contents
A · 01—07Section

A. Due diligence - before you call

0 of 6
Warning — An agency that boasts 500 completed projects, but can't provide 2 reference contacts - has something to hide.
B · 01—14Section

B. Questions for the agency - ask all of them

0 of 14
C · 01—07Section

C. Red flags - walk away without negotiating

Warning — They guarantee #1 on Google in 30 days - that's impossible. SEO is a process, not magic.
Warning — They do not have a written contract or offer only an e-mail as confirmation of the order.
Warning — They want access to your domain/hosting as a condition of cooperation and don't want to give it away.
Warning — They can't make it clear who is going to do your project - sell one, do an outsource overseas.
Warning — Time pressure: 'This price is only valid until the end of the week' - a sales technique, not a symptom of good agency.
Warning — They don't have reference cases from your industry and refuse to show technical work samples.
Warning — No portfolio of their own site or their site loads > 4 seconds on mobile.
D · 01—10Section

D. What must be in the contract - legal minimum

0 of 9
Tip — Ask for a contract with a code escrow clause - your code is deposited with a neutral party in case the agency goes bankrupt. Rare, but negotiable for large projects.

You're just getting started

Many key points are not yet marked. Go through the list point by point - each ticked item brings you closer to success.

Red flags - walk away without negotiating

If the agency does any of the following - it is not a good partner:
- Guaranteed #1 on Google in 30 days - impossible; SEO is a process
- No written contract or offers only e-mail as confirmation of the order
- Wants to keep your domain or hosting as part of a partnership and doesn't want to give them up
- Can't tell who will do project - sells one, implements outsource
- Time pressure: "this price valid only until the end of the week".
- Cannot provide 2 references from the last 12 months
- Their own website loads over 4 seconds on mobile

FAQ

Questions and answers

Not a disqualification, but a signal for deeper scrutiny. Good agencies can transfer patterns from one industry to another - more importantly, they often bring a fresh perspective that agencies working exclusively with one industry don't have. But ask specifically: what UX or technical problems have they solved in projects similar in scale, not industry? If they can't answer that question - that's a warning sign.

Start with Google Maps - reviews there are harder to moderate than on an agency's site. Clutch.co is a database with verified reviews from clients, where each review goes through a vetting process. LinkedIn allows you to see if the people listed as "team" actually work at that company and for how long. Most valuable, however, are phone calls with references - ask the agency to contact 2-3 clients from the last 12 months and actually call them. An agency that can't provide such contacts answers this question itself.

Five elements absolutely necessary: first, the precise scope of work (number of pages, features, integrations - not "company website with CMS"). Second, a clause on the transfer of economic copyrights to the code and graphic design to you - without it, the agency remains the owner of the work results. Third, a schedule with milestones and consequences for delays. Fourth, a scope change request procedure with a specific hourly rate. Fifth, a post-launch warranty SLA - a minimum of 3 months with a defined response time for a critical error. Anything that is not in a written contract - does not exist.

Are you talking to several agencies and want to compare offers?

We can evaluate technical offers free of charge and point out differences in scope that are not apparent at first glance.

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